Category Archives: Uncategorized

POLICIES

 

Policies, Procedures, and Guidelines

Kapiʻolani Community College is part of the University of Hawaiʻi system and is guided by Board of Regents Policies (RP), University Executive Policies (EP), and UH Community College System Policies (UHCCP).  As a State of Hawai’i public institution, it is also governed by all Hawaiʻi revised statutes and rules of law.

When policies and processes are needed at the college level, they are established by Kapiʻolani’s Chancellor Advisory Council (CAC) and Authorized Governance Organizations (AGOs). The college policies and procedures are then posted on the college web page and disseminated to affected areas of the college. The process for developing and establishing new policy at Kapiʻolani CC is described in K1.100, Policy on the Policy Development Process.

Governing Policies

Board of Regents Policies

University of Hawaiʻi Systemwide Executive Policies

University of Hawaiʻi Community College System Policies

University of Hawaiʻi Administrative Procedures

KAPIʻOLANI COMMUNITY COLLEGE POLICIES

Please note that Kapiʻolani Community College Policies are designated with a “K” followed by the policy number. When there is not a specific policy or procedure at the college level, this list provides a link to an overall governing policy (i.e., RP, EP, or UHCCP).

1. General Provisions

2. Administration

3. Organization

4. Planning

5. Academic Affairs

6. Tuition and Fees

7. Student Affairs

8. Business and Finance

9. Personnel

10. Land and Physical Facilities

11. Miscellaneous

Student Policies

NOTICE: Every effort has been made to make the Kapiʻolani CC Policies Web Site accurate as of the date of publication; however, all policies, procedures, and fees are subject to change at any time by appropriate action of the college, the University of Hawaiʻi, or the UH Board of Regents.

Professional Development Fund

Kapi’olani Community College is committed to providing professional development opportunities to faculty, staff and administrators to encourage, reward, and commit the institution to faculty and staff revitalization as a continuing and normal aspect of the campus mission.

Consistent with system-wide commitments to ongoing professional development, Interim Chancellor Louise Pagotto and the Administrative Staff demonstrate “[a]n unwavering commitment within the faculty and staff, the administration, and the governing board to academic freedom and a sound concept of academic tenure.”

The following individuals received professional development funds to participate in off-island conferences and other activities in FY2017:

Individual recipients:

Bob Franco, Director of the Office for Institutional Effectiveness

Shirl Fujihara, Fiscal Planning and Reporting Manager, Business Office

  • WACUBO Business Management Institute

Jackie Lindo, Economics

  • Association of Private Enterprise Education (APEE) annual conference: April 9-11, 2017

Kristie Malterre, Counselor, Kahikoluamea

  • Online Teaching Conference (OTC) 2017: June 19-21, 2017

Trude Pang, Professor, Business, Legal and Technology Education

Krystal Patterson, Human Resources

Group participants:

Alfie Gonzales, Student Support Specialist
Cheri Souza, Counselor, Health Sciences

  • Association of College Unions International (ACUI), 2017 Student Organization Institute (S.O.I.): June 18-23, 2017

Helen Torigoe, Instructional Designer, CELTT
Marisa Yamada, Instructional Designer, CELTT

References:

Policy:

Regent Policy 9.206 Faculty and Staff Renewal and Vitality Plans

Executive Policy 9.201 Faculty and Staff Renewal and Vitality Directive

 

Research Training and Revolving Funds (RTRF)

Extramural awards received by the University of Hawaii generate indirect costs, otherwise referred to as “facilities and administrative costs,” to reimburse institutions for costs associated with implementing extramurally funded projects.

Facilities and administrative costs incurred by the program/institution implementing extramurally funded projects include:

  • utilities,
  • data bases,
  • compliance with state and federal regulations,
  • administrative staff,
  • renovations

Hawaii Revised Statute (“HRS”) Chapter 304-8.1 established a research and training revolving fund for indirect costs generated on extramural awards. These funds may be used for three purposes:

a. Research and training purposes which may result in additional research and training grants and contracts;

b. Facilitating research and training at the university; and

c. Further deposit into the discoveries and inventions revolving fund and the University of Hawai‘i housing assistance revolving fund.

The FY2017 allocation and internal distribution of the RTRF funds at Kapiolani Community College are detailed in the attachments below. RTRF funds were earmarked for academic programs, student support services, administrative services, as well as critical needs for the campus. 

Surplus funds were available to administrators, faculty and staff to seek funding for professional development activities. FY2017 RTRF recipients are listed below.

 

References:

Chapter 304-8.1, Hawai‘i Revised Statutes

UH Systemwide Policies and Procedures, Executive Policy 12.216 Research Training and Revolving Fund

Indirect cost rates, Office of Research Services, University of Hawaii System

F&A Rate on Federal Funds Pass-Through Awards from State of Hawaii and Local City and County Government Sponsors

OFIE Director Attends Mālama Honua Worldwide Voyage Integration into STEM, Sustainability, and Virtual Learning Opportunites

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Please check out the spectacular stories and photos by Bob Douglas, Susan Enright, and Kelli Trifonovitch in UH Hilo Stories and University of Hawai’i News featuring you and your amazing work.  Please click on the links for “Meeting held at UH Hilo to discuss integration of Mālama Honua Worldwide Voyage into UH curriculum” and “UH maps way forward at second Worldwide Voyage meeting in Hilo”.

New Office of Management and Budget administrative procedures

The new Office of Management and Budget (OMB) Uniform Guidance on Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) was effective December 26, 2013, and is to be implemented by federal agencies one year from its effective date, December 26, 2014.  This new guidance, 2 CFR part 200, can be found on the Electronic Code of Federal Regulations website. The guidance provides a streamlined government-wide framework for grants administration and management that supersedes requirements from eight existing grants-related OMB Circulars, as well as U.S. Department of Justice (DOJ) regulations.  A table of the Circulars and guidance that have been consolidated into the Uniform Guidance can be found in the Office of Justice Programs (OJP) Financial Guide’s Resources Section 1.2.

OJP has reviewed its current grants administration policies, procedures, and processes to identify any needed changes and updates in order to comply with the Uniform Guidance. A new DOJ Financial Guide will be published in Spring 2015, which will include guidance from all DOJ grant making components: OJP, the Office on Violence Against Women, and the Office of Community Oriented Policing Services.

The new Uniform Guidance is effective for grants and cooperative agreements awarded on or after December 26, 2014.  The Uniform Guidance will not apply retroactively to existing grants. Therefore, for grants awarded prior to December 26, 2014, OJP grant recipients will follow OMB guidance and the OJP Financial Guide in effect as of the award date for each particular grant.  For grants awarded on or after December 26, 2014, grant recipients must follow the new Uniform Guidance and the new DOJ Financial Guide.  Please note that until the new DOJ Financial Guide is released, you must continue to follow the existing OJP Financial Guide, to the extent that it does not conflict with the Uniform Guidance.  Please refer to this chart in the Frequently Asked Questions page on the OJP Funding Resource Center for specific Guidance applicable to your award.

We anticipate that for some of the changes, non-Federal entities with both old and new awards may make changes to their entity-wide policies (for example to payroll or procurement systems). Practically speaking, these changes would impact their existing/older awards. Non-Federal entities implementing entity-wide system changes to comply with the Uniform Guidance after the effective date of December 26, 2014 (which may affect all current grants regardless of award date) should inform their project manager in writing so that this can be documented for the official grant file.

Audit requirements will apply to audits of non-Federal entity fiscal years beginning on or after December 26, 2014.

OJP has established a Uniform Guidance Updates page as a one-stop resource to provide more answers to your questions. From this page you will be able to navigate to more specific Uniform Guidance-related resources and training material produced by OJP throughout the FY 2015 funding cycle.

For more information on the Uniform Guidance, please go to the COFAR page (https://cfo.gov/cofar/).

If you have any questions, please contact your grant manager or the Customer Service Center at ask.ocfo@usdoj.gov or 1-800-458-0786 (TTY: 202-616-3867).

Degree Qualifications Profile Project

Kapi’olani Community College was a member of the Associate Degree Cohort of the ACCJC-sponsored Degree Qualifications Profile Project. The Degree Qualifications Profile (DQP) is a framework for what students should know and be able to do at the associate, bachelor’s, and master’s degree levels. The College’s pilot project involved mapping and alignment of general education outcomes and course competencies to the DQP in the context of the AA in Hawaiian Studies degree. The College was recognized for its efforts with a DQP Project Award of Excellence from ACCJC. You can learn more about the College’s project from the report and other materials available below.

Documents available for download: 
Final Report
DQP Project Conference Presentation
DQP Project Conference Handout
Award of Excellence Announcement
Sample Course Worksheet
Sample Course Map
Template: Course worksheet
Template: Course Map
Questionnaire / Proposal

External Links: 
DQP Project web site 
DQP Project Associate Degree Cohort Mini Webinars 
DQP at Lumina Foundation